We are seeking a friendly and organized Front Desk Office Assistant to join our dynamic team in a project office in downtown LA. In this role, you will be the first point of contact for visitors, clients, and employees, providing exceptional customer service and ensuring smooth daily operations. Responsibilities include managing phone calls, scheduling meetings and appointments, handling correspondence, maintaining office supplies, and helping with other related tasks as assigned. The ideal candidate will have excellent communication skills, a professional demeanor, be reliable and punctual, and the ability to multitask in a fast-paced environment. If you are proactive, detail-oriented, and enjoy working in a collaborative setting, we would love to hear from you!

• Greets visitors, clients, and employees, helps direct them to meetings and offices, and otherwise assists them with questions or needs.
• Prepares and updates various reports, finalizes documents for distribution and communicates directly with internal and external constituents to resolve issues and facilitates project completion.
• Assists and advises the project manager and other staff regarding administrative details by interpreting and evaluating matters of policy and recommends courses of action.
• Helps on sensitive administrative issues by researching, analyzing and conducting special studies and investigations.
• Researches and analyzes information to develop and prepare administrative reports.
• Performs sensitive administrative support functions for the project manager and other staff on outstanding administrative issues using various Microsoft Office software applications.
• Develops new spreadsheets, charts, tables and forms or modify from existing files to carry out work.
• Provides accurate information in person and via phone/email.
• Receives, sorts, and distributes daily mail/deliveries for the project team.
• Supports in the administration of events, programs, and meetings.
• Keeps updated records of procurement, office expenses, and costs.
• Performs other clerical receptionist duties such as filing, photocopying, transcribing, sorting, emailing, and faxing.
• Assists with additional duties as assigned.

• High school diploma
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Ability to prepare, produce and disseminate information, using all major media of communication; principles and techniques of establishing and maintaining good relations with other departments
• Ability to write, edit, and prepare for publication or reproduction reports, letters, correspondence, booklets, brochures, and other information material; speak effectively; analyze data; assume responsibility for the administration of the information for the program

Preferred:

• Associates or Bachelor’s degree in office management, business or related field
• Administrative assistant or office support experience

Salary Range: $18 - $20/hour

Work Environment: Onsite Monday – Friday in project office

Location: Downtown LA, Parking pass will be provided at no cost

Cordoba Corporation, Making a Difference

Cordoba Corporation, a nationally recognized civil engineering, construction management, program management, and planning firm, has a proven track record of success. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Through close collaboration with our clients, we have consistently delivered complex, high-impact infrastructure projects across California, demonstrating our stability and growth potential.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence—With headquarters in Los Angeles, Cordoba maintains a solid presence statewide. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Cordoba Corporation: Enhancing Employee Well-Being!

At Cordoba Corporation, we value our employees and their well-being. That's why we offer a comprehensive range of benefits and perks. We provide multiple medical and dental insurance plans, as well as vision insurance, all of which are subsidized for both employees and dependents. 

Our benefits package also includes employer-paid AD&D and life insurance, a 401k with an industry-leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. In addition, employees are eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being. We believe that by taking care of our employees, we can all thrive together.

Cordoba Corporation is committed to providing equal employment opportunities and promoting diversity and inclusion. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, or genetics. We believe a diverse and inclusive workforce is essential for our success, and we value and respect every individual's unique contribution.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees within and beyond the workplace.

For inquiries or accommodation, please get in touch with our HR Department at (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!

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