We are seeking a highly organized and detail-oriented Administrative Assistant V to join our dynamic team. In this senior role, you will provide comprehensive administrative support to project leadership, manage complex schedules, coordinate high-level meetings, and handle confidential information with discretion. The ideal candidate will have exceptional communication skills, advanced proficiency in office software, and the ability to multitask in a fast-paced environment. If you are a proactive problem-solver with a strong background in administrative functions, we invite you to apply and contribute to our organization's success.

• Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors.
• Supports projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
• Manages everyday office duties and support inspection staff. (Manage office supplies).
• Performs filing and reviewing of RFI’s, submittals.
• Takes meeting minute notes in meetings upon request.
• Acts as Liaison between Inspector and Project management/Document control.
• Coordinates Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
• Ensures that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements

• Associates degree
• Fifteen (15) years or more experience as an Administrative Assistant
• Ability to work well with others and report directly to SCI & PCI inspectors
• Strong written and verbal communication skills
• Ability to ensure accurate and timely reporting and suggest improvements
• Strong organizational and planning skills in a fast-paced environment
• Knowledge of VEO (Inspection/Document control program)
• Knowledge of Prolog (Inspection/Document control program)
• Ability to communicate and interact with other LAWA, city dept.’s., contractors and airlines
• Strong proficiency in Microsoft Office and management software capable of creating logs, charts, etc.
  Ability to work modified schedule and overtime as construction activities require
• Ability to maintain and organize filing system from pre-construction to project close out with some knowledge of plan reading
• The candidate should pass the federal background check and LAWA badge will be required

Preferred:

• Preferably with previous LAWA experience
• Bachelors degree preferred

Salary Range: 32.00 - 42.00/hr

Location: Los Angeles, CA (LAX)

Work Environment: Onsite

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire.  Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our  employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!

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