Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Administrative Assistant IV to join our Facilities Sector. The T5 Administrative Assistant reports to the T5 Delivery Director and is responsible forproviding a variety of administrative functions to support the T5 project team. The Terminal 5 Program covers the full demolition and rebuild of the Terminal 5 headhouse and concourse, as well as various enabling scopes to vacate the existing building. The T5 Administrative Assistant provides a full range of administrative support to the T5 Delivery Director. Answer phones, furnish callers with information, prepare materials,process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.

• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Scan, fax and bind documents and reports as required
• Prepare general correspondence and maintains general files.
• Coordinate approval signatures in a timely manner
• Maintain calendars
• Set up and coordinates meetings
• Reserve conference rooms
• Take meeting minutes
• Copy and scan documents
• Log information
• Track documents
• Greet and assist visitors
• Gather statistics and general data; review and combine this information into established reports for use internally
• May develop new reports or revise existing reports, as directed. Such reports maybe in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoicesagainst file copies.
• Distribute reports
• Originate correspondence and reports
• Stock supplies and maintain office equipment
• Maintain an organized workspace by keeping documents and supplies properly stored
• Provide backup for other administrative staff within TDIP
• Perform other responsibilities associated with this position as may be appropriate
• Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.

• 10 years or more experience as an administrative assistant
• Post-secondary education
• Excellent written and oral communication skills
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred
• Proficient in Microsoft Office Suite and Bluebeam
• Ability to work in CAD or REVIT preferred

Salary Range: $33.00 to $40.00 per hour

Location: Los Angeles, CA

Work Environment: Onsite

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with effective coverage in the first month after hire.  Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our  employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodation, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!

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